Job Description
Are you a detail-oriented professional seeking a rewarding role with flexible weekend hours? Oakland Business Solutions is currently hiring a dedicated Administrative Assistant to join our dynamic team in Oakland, CA. In this essential position, you will ensure our office operations run smoothly during the weekends, providing critical support to our leadership team and maintaining a welcoming environment for all visitors.
We are looking for a proactive individual who thrives in a fast-paced setting and can manage multiple priorities with ease. If you possess a strong command of office software and a passion for organization, we want to hear from you.
Responsibilities
- Manage Communications: Handle incoming emails, phone calls, and correspondence with professionalism and accuracy during weekend hours.
- Schedule Management: Coordinate calendars, schedule meetings, and prepare agendas for executive leadership.
- Documentation: Prepare, proofread, and distribute reports, memos, and presentations using the Microsoft Office Suite.
- Record Keeping: Maintain organized digital and physical filing systems for easy access to company records.
- Office Support: Monitor office supplies, assist with light inventory, and ensure a clean, professional workspace.
- Visitor Relations: Greet clients and visitors, manage the front desk, and direct inquiries appropriately.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or higher preferred.
- Experience: Minimum of 2 years of experience in administrative support or office management.
- Technical Skills: Proficiency in Microsoft Word, Excel, Outlook, and Google Workspace.
- Communication: Excellent verbal and written communication skills with a polished professional tone.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively.
- Availability: Must be available to work weekends, specifically Saturday and Sunday.