Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our Milwaukee-based team. In this role, you will be responsible for ensuring smooth office operations during our peak weekend hours.
Join a company that values work-life balance! Enjoy your Mondays through Fridays off while contributing to a professional and supportive environment.
Responsibilities
- Schedule Management: Coordinate and manage the executive team’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Communication: Serve as the primary point of contact for internal and external stakeholders via email and phone.
- Data Entry: Maintain accurate records, update databases, and prepare reports with a high level of attention to detail.
- Office Operations: Oversee office supply inventory, manage filing systems, and ensure the workspace is organized and functional.
- Meeting Support: Prepare agendas, take minutes, and facilitate weekly departmental meetings.
- Customer Service: Greet visitors and clients professionally, ensuring a welcoming environment.
- Project Coordination: Assist in cross-functional projects by gathering necessary documentation and tracking deadlines.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 2 years of administrative experience, preferably in a corporate setting.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Availability: Must be available to work weekends (Saturday and Sunday) on a rotating schedule.
- Soft Skills: Excellent verbal and written communication skills, strong problem-solving abilities, and a professional demeanor.
- Organization: Ability to multitask effectively and prioritize tasks in a fast-paced environment.