Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our community-focused operations. We're seeking a detail-oriented professional with exceptional organizational skills to support our diverse initiatives in the heart of San Diego. Enjoy a modern work environment with flexible scheduling options, competitive benefits, and opportunities for growth within a mission-driven organization. If you thrive in fast-paced settings and excel at multitasking, this is your chance to make a tangible impact while advancing your administrative career.
Responsibilities
- Manage calendars, coordinate appointments, and arrange logistics for department heads and team members
- Handle incoming communications via phone, email, and in-person interactions with professionalism
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Oversee office inventory, procurement processes, and vendor relationships
- Support event coordination including scheduling, venue setup, and participant registration
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist in onboarding processes and new hire documentation
Qualifications
- Minimum 2 years of administrative support experience in community or public sector
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Flexibility to adapt to changing priorities and work occasional evenings
- Associate's degree in Business Administration or related field preferred