Job Description
Join our dynamic team as an Administrative Assistant supporting weekend operations in Indianapolis! We're seeking a highly organized professional to ensure seamless office functions during peak weekend hours. This role is perfect for individuals who thrive in fast-paced environments and excel at multitasking.
As the weekend face of our office, you'll be instrumental in maintaining productivity while colleagues enjoy their weekdays off. Your dedication to precision and customer service will directly impact our client satisfaction and operational efficiency.
Responsibilities
- Manage incoming communications including calls, emails, and mail routing
- Coordinate weekend meeting schedules and logistics for remote/on-site teams
- Maintain accurate digital and physical filing systems with strict confidentiality
- Process expense reports and purchase orders with meticulous attention to detail
- Support inventory management of office supplies and equipment
- Assist with document preparation, formatting, and distribution
- Act as primary weekend contact for vendors and urgent client inquiries
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional time management and prioritization skills
- Ability to maintain composure during high-pressure situations
- Strong written and verbal communication abilities
- Detail-oriented with proven accuracy in record-keeping
- Flexibility to work Saturdays and Sundays (8am-4pm)