Job Description
We're seeking a dynamic Administrative Assistant to join our team for weekend shifts at our Chicago office. This role is perfect for organized professionals who thrive in fast-paced environments and excel at supporting critical operations. Enjoy a flexible schedule while making a tangible impact on our daily success.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Process incoming communications (calls, emails, mail) and prioritize inquiries
- Maintain digital filing systems and ensure document accuracy
- Prepare reports, presentations, and correspondence using MS Office Suite
- Support onboarding processes and coordinate office supply inventory
- Assist with expense reporting and basic bookkeeping tasks
- Act as primary weekend point of contact for internal/external stakeholders
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years administrative experience with weekend shift availability
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Proven ability to multitask and prioritize complex workflows
- Professional communication and customer service excellence
- Discretion with confidential information and sensitive data
- Self-motivated with minimal supervision requirements