Job Description
Join our dynamic team at Portland Business Solutions as a Weekend Administrative Assistant and become the backbone of our weekend operations! This is a unique opportunity to showcase your organizational prowess in a fast-paced environment while enjoying a balanced weekend schedule. You'll be the first point of contact for clients, ensuring seamless communication and exceptional service. If you thrive in a setting where precision meets adaptability, this role is your perfect match. We offer competitive compensation, a collaborative culture, and the chance to make a tangible impact.
Responsibilities
- Manage incoming communications including calls, emails, and messages with professionalism and efficiency
- Coordinate weekend schedules, appointments, and meeting logistics for executive team
- Maintain and organize critical office files, digital records, and documentation systems
- Prepare accurate reports, presentations, and correspondence using Microsoft Office Suite
- Assist with procurement, inventory management, and office supply coordination
- Support event planning and execution for weekend client engagements
- Ensure compliance with company policies and data security protocols
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with attention to detail
- Ability to multitask effectively while maintaining accuracy under pressure
- Strong organizational skills with proven experience in calendar and schedule management
- Experience with office equipment (printers, scanners, multi-line phone systems)
- High school diploma or equivalent; bachelor's degree preferred