Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant and become the backbone of our fast-paced office environment. We're seeking a highly organized professional to support our daily operations with precision and enthusiasm. Enjoy competitive compensation, comprehensive benefits, and a collaborative workplace culture in the heart of Virginia Beach.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including emails, phone calls, and mail with professionalism
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office logistics including supplies, equipment maintenance, and vendor relationships
- Support team meetings through preparation, note-taking, and follow-up actions
- Assist with onboarding processes and new employee orientation
- Maintain accurate filing systems (digital and physical) with strict confidentiality
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years of experience in office administration or executive support
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a deadline-driven environment
- Discretion when handling confidential information
- Virginia Beach residency preferred for local coordination