Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant and enjoy the perfect work-life balance with our flexible schedule! We're seeking a highly organized professional to support our Virginia Beach operations. This hybrid role offers remote work options while collaborating with our vibrant downtown team. If you're passionate about streamlining operations and thrive in a supportive environment, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory, procurement, and equipment maintenance
- Process expense reports, invoices, and financial documentation
- Coordinate virtual and in-person meetings, including preparation of materials
- Act as primary point of contact for internal and external stakeholders
- Implement digital filing systems and ensure data accuracy
Qualifications
- Associate's degree or equivalent professional experience required
- 3+ years administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Doodle)
- Ability to work independently with minimal supervision
- Flexibility to adjust hours based on business needs