Job Description
We're seeking a highly motivated Administrative Assistant to join our dynamic Austin team! This urgent hiring opportunity offers competitive compensation and growth potential in a fast-paced environment. You'll be the backbone of our office operations, ensuring seamless day-to-day functions while supporting executive leadership. Join our collaborative culture where your organizational skills make a tangible impact!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Prepare confidential documents, reports, and correspondence with precision
- Oversee office inventory management and vendor relationships
- Coordinate travel arrangements and expense reporting for leadership team
- Serve as primary point of contact for internal and external communications
- Implement and maintain efficient filing systems (digital and physical)
- Support onboarding processes and new hire orientation
Qualifications
- Minimum 3 years of administrative support experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Strong organizational skills with attention to detail
- Experience managing calendars for multiple executives
- Associates degree or equivalent professional certification required