Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our fast-paced office environment. This immediate hire opportunity offers a chance to showcase your organizational skills while supporting senior executives with daily operations. Enjoy competitive compensation and a collaborative workplace culture in the heart of Boston.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare, edit, and distribute confidential correspondence and reports
- Oversee office inventory, procurement, and supply chain management
- Act as primary point of contact for internal/external communications
- Coordinate meetings, events, and conference logistics
- Maintain digital filing systems and ensure data accuracy
- Support HR functions onboarding and employee records
Qualifications
- Minimum 2 years administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to handle confidential information with discretion
- Strong multitasking and deadline management capabilities
- Associate's degree or relevant certification preferred
- Experience with scheduling software (e.g., Calendly)
- Proactive problem-solving approach