Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Washington, DC. This is an urgent hiring opportunity for a detail-oriented professional who thrives in a fast-paced corporate environment. If you possess exceptional organizational skills and a passion for supporting leadership, we want to hear from you immediately.
In this role, you will be the backbone of our daily operations, ensuring seamless communication and efficient workflow management. You will work closely with senior management to coordinate schedules, manage documents, and facilitate seamless office functions.
Responsibilities
- Calendar Management: Manage complex calendars, schedule meetings, and coordinate internal and external appointments with precision.
- Communication: Draft, proofread, and distribute professional correspondence, including emails, memos, and reports.
- Travel Coordination: Arrange domestic and international travel itineraries, including booking flights, hotels, and ground transportation.
- Office Operations: Oversee office supplies inventory, manage incoming mail, and greet visitors to ensure a welcoming environment.
- Project Support: Assist in the organization of company events, conferences, and team-building activities.
- Data Management: Maintain accurate records, update databases, and prepare monthly reports as requested.
- Meeting Support: Take minutes during meetings, prepare presentation materials, and distribute action items to stakeholders.
Qualifications
- Education: High school diploma or GED required; Associate degree or Bachelor's degree preferred.
- Experience: Minimum of 2-3 years of experience in administrative support or an executive assistant role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
- Communication: Excellent written and verbal communication skills with a professional demeanor.
- Organization: Superior time-management skills and the ability to prioritize multiple tasks in a fast-paced environment.
- Interpersonal: Strong interpersonal skills with the ability to interact with diverse stakeholders at all levels.
- Integrity: Ability to handle sensitive and confidential information with the utmost discretion.