Job Description
We are looking for a highly organized and proactive Administrative Assistant to join our growing team in New York. Due to our rapid expansion, we are seeking an urgent hire to manage our daily operations and provide exceptional support to senior management.
In this role, you will be the face of our company, ensuring smooth office operations and maintaining a professional environment. If you are detail-oriented and thrive in a fast-paced corporate setting, this is your chance to advance your career with a top-tier firm.
Responsibilities
- Manage and coordinate executive calendars, schedule meetings, and arrange domestic and international travel.
- Prepare and distribute professional correspondence, reports, and presentations with high attention to detail.
- Handle incoming communications, including phone calls, emails, and visitor inquiries, with a high level of professionalism.
- Maintain accurate and up-to-date digital and physical filing systems and manage office inventory.
- Assist in data entry, reporting, and general administrative tasks using MS Office Suite.
Qualifications
- High school diploma or equivalent (Associate’s degree or Bachelor’s degree preferred).
- Proven experience as an Administrative Assistant or in a similar office support role (1-3 years minimum).
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Excellent verbal and written communication skills in English.
- Strong organizational skills with the ability to prioritize multiple tasks in a dynamic environment.