Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our dynamic team in New York. This is an urgent hiring opportunity for a detail-oriented professional ready to make an immediate impact within our fast-paced environment.
As a key member of our support staff, you will ensure the seamless operation of our daily office functions. We offer a competitive salary package and a collaborative culture that values excellence.
Responsibilities
- Manage and prioritize complex calendars, scheduling meetings, travel arrangements, and conference calls.
- Prepare and distribute professional correspondence, reports, and presentations with a high degree of accuracy.
- Handle incoming communications via phone and email, directing inquiries to the appropriate personnel.
- Coordinate and manage office events, meetings, and team-building activities.
- Assist with data entry, record keeping, and the maintenance of organized filing systems.
- Process invoices, expense reports, and manage general office supplies.
- Support senior management with ad-hoc projects and special assignments as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Exceptional organizational skills and attention to detail.
- Ability to prioritize tasks effectively and meet deadlines in a fast-paced setting.