Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our dynamic team in New York City. This is an urgent hiring opportunity for a dedicated professional ready to make an immediate impact.
In this role, you will serve as the backbone of our daily operations, ensuring seamless communication and efficient workflow management. We offer a competitive salary, a collaborative environment, and clear pathways for career advancement.
Responsibilities
- Manage and organize incoming emails, phone calls, and mail with professionalism and efficiency.
- Schedule and coordinate executive meetings, including preparing agendas and travel arrangements.
- Prepare, edit, and format documents, reports, and presentations using Microsoft Office Suite.
- Maintain accurate records and perform data entry tasks to support business intelligence.
- Assist in office management, including inventory tracking, supply ordering, and facility upkeep.
- Greet visitors and direct them to the appropriate personnel while maintaining a professional reception area.
- Collaborate with cross-functional teams to ensure project deadlines are met.
Qualifications
- High School Diploma or GED required; Associate’s degree preferred.
- Proven experience in an administrative or office support role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a focus on customer service.
- Strong organizational skills and the ability to multitask in a fast-paced environment.
- Attention to detail and problem-solving abilities.