Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Tampa, FL. This is an urgent hire position for a detail-oriented professional ready to make an immediate impact in a fast-paced corporate environment.
As a key member of our support staff, you will ensure the seamless operation of our daily office functions. We offer a competitive salary, comprehensive benefits, and a collaborative work culture that values efficiency and professionalism.
Responsibilities
- Manage incoming emails, phone calls, and correspondence with a high degree of professionalism and accuracy.
- Coordinate complex schedules, book travel arrangements, and manage meeting room reservations.
- Prepare, compile, and sort documents for data entry and record-keeping purposes.
- Assist in the creation of reports, presentations, and internal memos using MS Office.
- Maintain an organized filing system and track office inventory and supply levels.
- Greet visitors and direct them to the appropriate personnel while maintaining a welcoming office atmosphere.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a focus on customer service.
- Strong organizational skills with the ability to prioritize multiple tasks under tight deadlines.
- Experience with CRM software or basic accounting software is a plus.