Job Description
We are seeking a detail-oriented and proactive Office Assistant to join our bustling team in downtown Boston. If you are looking for an immediate hire opportunity and have a knack for organization and communication, we want to hear from you!
In this role, you will play a vital part in ensuring our office runs smoothly. We offer a competitive salary, a collaborative work environment, and the chance to grow your administrative skills.
Responsibilities
- Manage incoming communications, including emails and phone calls, with a professional and courteous demeanor.
- Coordinate and schedule meetings, including room bookings and calendar management.
- Prepare, proofread, and distribute internal and external correspondence, reports, and presentations.
- Maintain office inventory and order necessary supplies to ensure operations continue without interruption.
- Greet visitors and direct them to the appropriate personnel.
- Assist with data entry and filing tasks to ensure accurate record-keeping.
Qualifications
- High school diploma or GED equivalent.
- Proven experience in an office support or administrative role (1-2 years preferred).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Excellent attention to detail and problem-solving abilities.