Job Description
Are you an organized professional looking for a rewarding career in San Antonio?
Apex Corporate Solutions is seeking a dedicated Administrative Assistant to join our growing team. This is a full-time position offering a competitive salary and a collaborative work environment.
In this pivotal role, you will serve as the backbone of our daily operations, managing high-volume data entry and ensuring seamless office communication. We are looking for a detail-oriented individual who thrives in a fast-paced setting.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth and development.
- Supportive and dynamic team culture.
Responsibilities
- Execute high-volume data entry: Input, update, and maintain accurate records in various databases and spreadsheets with a focus on 99% accuracy.
- Manage correspondence: Handle incoming and outgoing emails, mail, and faxes, ensuring timely responses and proper distribution.
- Office Management: Maintain office supplies inventory, coordinate maintenance services, and manage office equipment.
- Report Preparation: Compile, sort, and file weekly reports, invoices, and contracts for management review.
- Scheduling & Coordination: Manage calendars, schedule meetings, and arrange travel accommodations for executives.
- Customer Service: Act as the first point of contact for clients and visitors, answering inquiries and directing calls efficiently.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Minimum of 2-3 years of experience in administrative support, data entry, or office management.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot) is highly preferred.
- Typing Speed: Demonstrated ability to type accurately at a speed of 45+ WPM.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong ability to prioritize tasks, manage time effectively, and handle multiple deadlines.