Job Description
Join our dynamic team as an Administrative Assistant in Seattle! We're seeking a highly organized professional to provide critical support to our executives and departments. This urgent opening requires immediate availability and offers competitive compensation in a fast-paced environment. If you excel at multitasking, communication, and maintaining efficient workflows, we want to hear from you today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office operations including supply management and vendor relations
- Assist with onboarding processes and new employee orientation
- Support meeting preparation and minute-taking for leadership sessions
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities and meet deadlines
- Discretion and professionalism when handling sensitive information
- Associates degree or equivalent professional certification required
- Experience with office management software (e.g., Asana, Trello)