Job Description
Join our dynamic team at the City of Philadelphia Municipal Services as an Administrative Assistant in this urgent, immediate hiring opportunity! We're seeking a highly organized professional to support critical daily operations across multiple departments. This full-time role offers competitive compensation, comprehensive benefits, and the chance to make a tangible impact in our vibrant community.
Why Join Us? Immediate start date, collaborative work environment, and opportunities for professional growth within Philadelphia's municipal framework. Help streamline essential services while developing valuable administrative expertise.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle sensitive documentation including contracts, reports, and confidential records
- Process administrative paperwork, expense reports, and procurement requests
- Provide frontline reception support including phone triage and visitor management
- Coordinate cross-departmental communications and information dissemination
- Assist with onboarding processes and new employee orientation materials
- Maintain digital and physical filing systems with meticulous attention to detail
- Support special projects including event planning and data compilation
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven experience with calendar management and scheduling software
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience handling confidential information with discretion
- Ability to thrive in fast-paced, deadline-driven environments
- Knowledge of Philadelphia municipal operations preferred