Job Description
We are urgently seeking a dynamic Administrative Assistant to join our growing team in Virginia Beach. This full-time position offers a flexible schedule, making it ideal for work-life balance. You'll be the backbone of our operations, ensuring seamless office functions while supporting executive teams. Coastal Business Solutions provides a collaborative environment with competitive benefits and growth opportunities. If you're a proactive professional with exceptional organizational skills, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for executive teams
- Handle confidential documents, data entry, and record-keeping with precision
- Serve as primary point of contact for internal and external communications
- Oversee office inventory management, procurement, and vendor relationships
- Prepare professional correspondence, reports, and presentation materials
- Coordinate travel arrangements and expense reports
- Support onboarding processes and maintain employee records
Qualifications
- Associate's degree or equivalent experience in administrative support
- 3+ years proven experience as an Administrative Assistant
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Experience with scheduling software (e.g., Calendly)
- Proactive problem-solving mindset with attention to detail