Job Description
Join our dynamic team as an Administrative Assistant in Indianapolis! We're urgently hiring for a pivotal office support role with opportunities for growth. This position offers hybrid flexibility and competitive benefits. Ideal for detail-oriented professionals who thrive in fast-paced environments. Also hiring for New York office! Apply today to become part of our innovative workplace culture.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Prepare confidential correspondence, reports, and presentations with meticulous attention to detail
- Oversee office operations including supply inventory, equipment maintenance, and vendor relations
- Serve as primary point of contact for internal/external stakeholders with exceptional professionalism
- Coordinate travel arrangements and expense reports ensuring compliance with policies
- Implement digital filing systems and maintain organized physical/digital document repositories
- Support cross-functional projects with data analysis and administrative task management
Qualifications
- Minimum 3 years of administrative experience in corporate or professional services
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with polished business etiquette
- Proven ability to manage competing priorities with strict deadlines
- Discretion handling confidential information and sensitive matters
- Associates degree or equivalent professional certification preferred
- Experience with CRM systems (Salesforce) and document management software