Job Description
Join our dynamic team in Oklahoma City as an Administrative Assistant! We're urgently seeking a highly organized professional to support our executives and ensure seamless office operations. This immediate hiring opportunity offers competitive compensation, comprehensive benefits, and a collaborative environment where your skills will make a tangible impact. If you thrive in fast-paced settings and excel at multitasking, apply now to become an integral part of our growing organization.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications including emails, calls, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Organize and maintain digital filing systems and physical records
- Assist in onboarding new hires and coordinate office events
- Process invoices, expense reports, and purchase orders
- Collaborate with department heads on special projects and initiatives
Qualifications
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to prioritize tasks in a fast-paced environment
- Associate's degree or equivalent professional certification
- Experience with scheduling software (e.g., Calendly, Doodle)
- Discretion and professionalism when handling confidential information