Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our operations in Philadelphia. We're seeking a highly organized professional to support our executives and ensure seamless office functionality. This urgent opening offers immediate start and career growth opportunities in a fast-paced environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle confidential correspondence, documents, and sensitive information
- Process invoices, expense reports, and financial documentation
- Coordinate office operations including supply inventory and vendor relations
- Assist with onboarding new hires and training programs
- Prepare professional presentations and reports using Microsoft Office Suite
- Act as primary point of contact for internal and external stakeholders
Qualifications
- 3+ years of administrative experience in a corporate setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Associate's degree or equivalent professional certification
- Ability to manage multiple priorities in a fast-paced environment
- Experience with office management software (e.g., Salesforce, Asana)
- Proactive problem-solving and adaptability