Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our fast-paced operations! We're urgently seeking a detail-oriented professional to support our executive team with exceptional organizational skills and proactive problem-solving. This is your opportunity to thrive in a collaborative environment where your contributions directly impact business success. Enjoy competitive compensation, comprehensive benefits, and a prime downtown Tampa location.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements for executives
- Prepare and distribute professional correspondence, reports, and presentation materials
- Oversee office inventory management and vendor relationships for supplies/services
- Handle confidential information with discretion and maintain secure document systems
- Support cross-departmental projects as the central coordination hub
- Process invoices, expense reports, and financial documentation
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years in executive support or high-volume administrative role
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to multitask in deadline-driven environments
- Experience with calendar management and complex scheduling
- High level of discretion with sensitive information