Job Description
Join our dynamic team at Pacific Business Solutions Inc. as an Administrative Assistant! We're urgently seeking a highly organized professional to support our Los Angeles operations. This immediate opening offers competitive pay, comprehensive benefits, and career growth opportunities. Be the backbone of our office with your exceptional organizational skills and proactive approach.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate meetings
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare, edit, and distribute documents, reports, and presentations
- Organize digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and vendor payments
- Coordinate travel arrangements and logistics for staff
- Support onboarding processes and new employee orientation
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time-management and prioritization skills
- Strong written and verbal communication abilities
- Associate's degree or equivalent certification preferred
- Ability to work independently in a fast-paced environment
- Discretion with confidential information
- Experience with office management software (e.g., Asana, Trello)