Job Description
Join our dynamic team at Coastal Business Solutions as we urgently seek a detail-oriented Administrative Assistant in Virginia Beach! Enjoy a flexible schedule while supporting our executive team with seamless operations. This is a full-time position offering competitive compensation and the opportunity to make an immediate impact in a thriving coastal business environment.
We're looking for a proactive professional who thrives in fast-paced settings and excels at multitasking. If you're organized, tech-savvy, and passionate about administrative excellence, this could be your perfect career move!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle confidential correspondence, documents, and sensitive information with discretion
- Prepare, edit, and distribute professional reports, presentations, and business communications
- Coordinate travel arrangements, expense reports, and vendor relationships
- Maintain organized digital and physical filing systems with meticulous attention to detail
- Serve as primary point of contact for internal and external stakeholders
- Support special projects and departmental initiatives as needed
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years of proven administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven ability to maintain confidentiality and handle sensitive information
- Flexibility to adapt to changing priorities and schedules