Job Description
Tampa Bay Innovations is seeking a highly organized Administrative Assistant to join our dynamic team. In this pivotal role, you'll be the backbone of our operations, ensuring seamless office functions while supporting executive leadership. We're looking for a proactive professional who thrives in fast-paced environments and embodies our commitment to excellence.
This position offers competitive compensation, comprehensive benefits, and growth opportunities within a forward-thinking organization. If you're passionate about administrative excellence and want to make a tangible impact, we encourage you to apply today.
Responsibilities
- Manage executive calendars, coordinate meetings, and maintain efficient scheduling systems
- Handle incoming communications, including calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office inventory, procurement, and facilities maintenance
- Support travel arrangements and expense reporting for leadership team
- Coordinate onboarding processes for new hires and maintain personnel files
- Assist with special projects and cross-departmental initiatives as needed
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of administrative support or office management experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven experience managing confidential information with discretion
- Ability to multitask and prioritize in deadline-driven environments
- Proficiency with office equipment and digital filing systems