Job Description
Join Louisville's dynamic public sector team as a Local Administrative Assistant and become the backbone of our community operations! We're seeking a proactive professional to deliver exceptional administrative support across multiple departments. This immediate opening offers a unique opportunity to serve Louisville residents while developing your career in a fast-paced, mission-driven environment. Enjoy competitive benefits, professional growth opportunities, and the satisfaction of directly impacting local governance.
Responsibilities
- Coordinate daily office operations including scheduling, correspondence, and record management
- Support department heads with administrative tasks including meeting preparation and minute-taking
- Manage citizen inquiries via phone, email, and in-person with professionalism and empathy
- Process and maintain confidential documents with strict adherence to data privacy protocols
- Assist with procurement tasks, vendor coordination, and expense reporting
- Collaborate with cross-functional teams to ensure seamless project execution
- Utilize city-specific software systems for data entry and reporting
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative support experience in a professional setting
- Expert proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Knowledge of Louisville city government operations highly desirable
- Valid Kentucky driver's license required for occasional inter-site travel