Job Description
Join our dynamic team at City Innovations Group as a Full-Time Administrative Assistant in sunny San Diego! We're seeking a highly organized professional to support our operations with a flexible schedule that promotes work-life balance. Enjoy competitive compensation, comprehensive benefits, and the opportunity to grow in a thriving urban environment. Your role will be pivotal in ensuring seamless office operations while contributing to innovative community projects.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle confidential correspondence, data entry, and record maintenance
- Supervise front desk operations and greet visitors professionally
- Process invoices, expense reports, and purchase orders
- Coordinate office events and community outreach initiatives
- Maintain digital filing systems and ensure data security compliance
- Collaborate with cross-functional teams on special projects
Qualifications
- Associate's degree or equivalent administrative experience
- Proficiency in Microsoft Office Suite and Google Workspace
- Minimum 3 years of administrative support experience
- Exceptional written and verbal communication skills
- Ability to manage multiple priorities with attention to detail
- Experience with scheduling software (Calendly, Outlook)
- Knowledge of San Diego local government processes preferred
- Flexible schedule availability including occasional evenings