Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Sacramento. This is an urgent hiring opportunity for a dedicated professional who thrives in a fast-paced environment and is looking to make an immediate impact.
As a key member of our local team, you will be responsible for managing daily office operations, coordinating schedules, and providing top-tier support to our management staff. If you are a local professional with a strong work ethic, we want to meet you.
Responsibilities
- Manage executive calendars and schedule appointments, meetings, and travel arrangements efficiently.
- Handle incoming communications, including phone calls, emails, and mail, responding with professionalism and accuracy.
- Prepare and distribute meeting materials, including agendas, presentations, and reports.
- Perform data entry and maintain accurate records in our internal databases and filing systems.
- Coordinate office logistics, including supplies, equipment maintenance, and vendor relationships.
- Assist with document preparation and general administrative tasks to ensure smooth office operations.
- Process invoices and expense reports for approval.
Qualifications
- High School Diploma or equivalent required; Associate’s degree in Business Administration is a plus.
- Proven experience as an Administrative Assistant or in a similar office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with CRM software is preferred.
- Strong organizational and time management skills with the ability to prioritize tasks in a busy environment.
- Excellent verbal and written communication skills.
- Ability to work independently and collaboratively as part of a team.
- Local Sacramento resident preferred.