Job Description
Join our innovative team at Portland Solutions Group as an Administrative Assistant and become the backbone of our dynamic operations. We're seeking a highly organized professional with a passion for efficiency to support our growing team in downtown Portland. Enjoy a flexible work schedule with hybrid options while making a tangible impact in a collaborative environment. This role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in one of America's most vibrant cities.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize competing demands
- Handle confidential correspondence, documents, and sensitive information with discretion
- Oversee office operations including supply management, equipment maintenance, and vendor relationships
- Prepare detailed reports, presentations, and correspondence using advanced MS Office Suite
- Coordinate travel arrangements, meetings, and events for leadership team
- Act as primary point of contact for internal and external communications
- Implement and improve administrative workflows for maximum efficiency
Qualifications
- Minimum 3 years of administrative experience in a professional setting
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage competing priorities and deadlines in fast-paced environments
- Strong written and verbal communication skills
- Experience with calendar management and meeting coordination
- Ability to maintain confidentiality and exercise professional judgment
- Associate's degree or equivalent professional certification preferred