Job Description
Are you a highly organized professional seeking a role that offers work-life balance without sacrificing career growth? Apex Operations is looking for a dynamic Administrative Assistant to join our team in Portland, Oregon.
We pride ourselves on a modern, collaborative work environment. As part of our team, you will enjoy a flexible schedule tailored to your needs, allowing you to manage your day effectively while supporting key business operations. If you are detail-oriented and ready to contribute to a thriving organization, we invite you to apply.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Handle all incoming communications professionally, including email, phone, and mail correspondence.
- Prepare, proofread, and distribute reports, presentations, and correspondence using Microsoft Office and Google Workspace.
- Maintain accurate and up-to-date electronic and physical filing systems for easy retrieval.
- Assist with office administration, including inventory management, vendor coordination, and reception duties.
- Greet visitors and clients with a welcoming demeanor, ensuring a positive first impression.
- Support special projects and ad-hoc administrative tasks as assigned by leadership.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2 years of professional administrative experience in a fast-paced environment.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills with a focus on professionalism.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Ability to work independently and adapt quickly to changing priorities.
- Reliable internet connection and a dedicated workspace for remote work flexibility.