Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our growing team in Portland, Oregon. In this role, you will play a pivotal part in ensuring our office runs smoothly by managing daily operations, coordinating schedules, and providing top-tier support to our management team.
Key aspects of the role include a flexible schedule and the opportunity to work in a dynamic, collaborative environment. If you are a self-starter with excellent communication skills and a passion for organization, we want to hear from you.
Responsibilities
- Manage complex calendars and schedule meetings, ensuring optimal time management for the executive team.
- Prepare and distribute internal memos, reports, and business correspondence with a focus on clarity and accuracy.
- Coordinate domestic and international travel arrangements, including flights, hotels, and itineraries.
- Process incoming communications, including emails and phone calls, routing them to the appropriate stakeholders.
- Assist with data entry, database management, and maintaining accurate digital and physical filing systems.
- Prepare meeting agendas and take minutes to ensure clear documentation of all key discussions.
Qualifications
- High school diploma or GED equivalent; Associate’s degree preferred.
- Minimum of 2-3 years of proven experience in administrative or executive support roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a professional demeanor.
- Exceptional organizational skills and the ability to prioritize tasks in a fast-paced environment.
- Experience with project management tools or scheduling software is a plus.