Job Description
Are you an organized, detail-oriented professional looking for an immediate opportunity? Apex Corporate Solutions is seeking a highly skilled Administrative Assistant to join our dynamic team in Pennsylvania.
We offer a competitive salary, a collaborative work environment, and the chance to make an impact immediately. If you thrive in fast-paced settings and excel at managing multiple priorities, we want to hear from you.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and arranging travel arrangements for senior executives.
- Prepare and distribute correspondence, reports, and presentations with a high degree of accuracy.
- Act as the primary point of contact for internal and external stakeholders, answering inquiries and directing calls.
- Handle confidential documents and sensitive information with the utmost discretion and security.
- Assist with office operations, including inventory management, supply ordering, and facility coordination.
- Perform data entry and maintain accurate records in company databases and filing systems.
- Support special projects and ad-hoc administrative tasks as assigned by management.
Qualifications
- High school diploma or equivalent required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Minimum of 2 years of professional administrative experience is required.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional telephone manner.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Ability to work independently with minimal supervision while meeting tight deadlines.
- Proven ability to maintain confidentiality and exercise good judgment.