Job Description
Join our dynamic team in Boston as a Part-Time Administrative Assistant and become the backbone of our office operations. We're seeking a highly organized professional to provide exceptional administrative support in a fast-paced environment. This role offers flexible hours (20-25 hours/week) with competitive compensation and growth opportunities. Ideal for candidates seeking work-life balance while making a tangible impact.
Our modern downtown office features collaborative workspaces and a supportive culture focused on innovation. Enjoy complimentary parking, health benefits (pro-rated), and professional development stipends. This position reports directly to the Office Manager and interacts with all departments.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications (calls, emails, mail) with professionalism and discretion
- Prepare, edit, and distribute confidential documents and correspondence
- Maintain digital filing systems and ensure accurate record-keeping
- Coordinate office supplies inventory and vendor relationships
- Assist with onboarding processes and new employee orientation
- Support event planning and meeting logistics for company initiatives
Qualifications
- Associate's degree or equivalent administrative experience (2+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven experience with calendar management and scheduling tools
- Ability to handle confidential information with discretion
- Flexibility to work 20-25 hours/week (Monday-Friday 9am-2pm)