Job Description
Join our dynamic team at Capital Executive Services as a Part-Time Administrative Assistant and become the backbone of our thriving Sacramento office! We're seeking a highly organized professional to provide essential office support while maintaining our reputation for excellence. This flexible role offers the perfect opportunity to showcase your multitasking abilities in a collaborative environment with growth potential. Enjoy competitive compensation, modern workspace amenities, and the satisfaction of contributing to our mission of delivering premium business solutions.
Responsibilities
- Manage calendars, coordinate meetings, and schedule appointments for executive team
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Maintain organized filing systems (digital and physical) for confidential records
- Process expense reports, invoices, and purchase orders with meticulous attention to detail
- Provide exceptional customer service to clients and visitors at the reception desk
- Assist with special projects and administrative tasks as assigned by management
Qualifications
- Minimum 2 years of administrative support or office management experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills and adaptability in fast-paced environments
- High school diploma or equivalent; Associate's degree preferred