Job Description
Join our dynamic team at Apex Business Solutions as a Part-Time Administrative Assistant. We're seeking a highly organized professional to provide critical support in our fast-paced Charlotte office. This immediate-hiring opportunity offers flexible hours and competitive compensation for candidates who excel in multitasking and client relations.
As the first point of contact for clients and visitors, you'll ensure seamless office operations while supporting our executive team. We value initiative, attention to detail, and a proactive approach to problem-solving. If you're ready to make an immediate impact in a collaborative environment, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive team
- Handle incoming communications via phone, email, and in-person with professionalism
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process expense reports, invoices, and purchase orders using QuickBooks
- Coordinate travel arrangements and prepare detailed itineraries
- Assist in onboarding new hires with equipment setup and orientation
- Support event planning and meeting logistics for 50+ attendees
Qualifications
- Associate's degree or equivalent administrative experience (2+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities under tight deadlines
- Experience with office management software (e.g., Asana, Trello)
- Detail-oriented with 100% accuracy in data entry and documentation
- Ability to work independently with minimal supervision