Job Description
Join our dynamic team at Oakland Business Solutions as a Part-Time Administrative Assistant! This role offers flexible hours (20-25 hrs/week) in a fast-paced, collaborative environment. You'll be the backbone of our operations, ensuring seamless office functions while supporting executive teams. If you're organized, tech-savvy, and thrive in customer-facing roles, this is your opportunity to make an impact.
Responsibilities
- Manage calendars, schedule appointments, and coordinate travel arrangements
- Handle incoming communications (phone, email, mail) with professionalism
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office supplies inventory and vendor relationships
- Support event planning and meeting logistics
- Maintain digital and physical filing systems
- Assist with HR tasks onboarding and training coordination
Qualifications
- Associate's degree or 2+ years administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Ability to multitask with strong attention to detail
- Discretion with confidential information
- Experience with CRM systems preferred (e.g., Salesforce)
- Proactive problem-solving and customer service mindset