Job Description
Join our dynamic team at Urban Innovations Group as a Part-Time Administrative Assistant. We're seeking a highly organized professional to support our operations in the heart of San Francisco's tech district. This immediate-hire position offers a competitive hourly rate and flexible hours, perfect for students or professionals seeking work-life balance.
Our ideal candidate thrives in fast-paced environments and excels at streamlining processes. You'll be the backbone of our office, ensuring seamless daily operations while collaborating with cross-functional teams. If you're passionate about precision and enjoy supporting others in a mission-driven environment, we encourage you to apply today.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications including calls, emails, and mail with professionalism
- Prepare, edit, and distribute correspondence, reports, and presentations
- Maintain digital and physical filing systems with meticulous attention to detail
- Procure office supplies and manage inventory control systems
- Assist with onboarding processes including new hire paperwork setup
- Support event coordination and meeting logistics for internal/external stakeholders
Qualifications
- Minimum 2 years administrative support experience in professional settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Detail-oriented with proven accuracy in document management
- Ability to maintain confidentiality in sensitive environments
- Associate's degree or equivalent administrative certification preferred
- Proactive problem-solving mindset with initiative-taking abilities