Job Description
Join our dynamic team at Portland Business Solutions as a Part-Time Administrative Assistant. We're seeking a highly organized professional to support our fast-paced office environment with precision and excellence. This role offers flexible hours (20-25 hrs/week) in the heart of downtown Portland, perfect for individuals seeking work-life balance while making a tangible impact. You'll be the backbone of our operations, ensuring seamless administrative workflows and contributing to our company's growth story. If you thrive in collaborative settings and possess exceptional multitasking abilities, we encourage you to apply!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications (phone, email, mail) with professionalism and efficiency
- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes including new hire paperwork and equipment setup
- Coordinate travel arrangements and expense reports for executive team
- Support departmental projects through data entry, research, and documentation
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- High typing speed (60+ WPM) with strong accuracy
- Familiarity with office equipment (printers, scanners, multi-line phones)
- Associates degree or equivalent professional certification preferred
- Experience with scheduling software (e.g., Calendly, Doodle)