Job Description
Are you an organized, detail-oriented professional seeking a rewarding opportunity in El Paso? Apex Business Solutions is looking for a dedicated Administrative Assistant to join our dynamic team. We pride ourselves on providing exceptional office support that keeps our operations running smoothly and efficiently.
In this role, you will be the backbone of our daily operations, managing communications, scheduling, and document management. If you excel in a fast-paced environment and have a passion for organization, we want to hear from you.
Why Join Us?
- Competitive hourly rate ($18.00 - $22.00)
- Comprehensive benefits package including health, dental, and vision.
- Professional development opportunities.
- A collaborative and inclusive company culture.
Responsibilities
- Calendar & Scheduling: Manage executive calendars, schedule meetings, arrange travel itineraries, and coordinate internal and external events.
- Communication Management: Handle incoming and outgoing correspondence, including emails and phone calls, ensuring professionalism and timely responses.
- Document Management: Prepare, proofread, and distribute reports, memos, letters, and other documents with high attention to detail.
- Office Operations: Maintain office supplies inventory, manage filing systems (both physical and digital), and ensure the reception area is welcoming and organized.
- Data Entry & Reporting: Perform accurate data entry tasks and generate basic reports using Microsoft Office Suite.
- Meeting Support: Take meeting minutes, prepare presentation materials, and assist with video conferencing setup.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: 1-3 years of professional administrative experience preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with CRM software is a plus.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a multi-tasking environment.
- Integrity: Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.