Job Description
Join our dynamic team at Oakland City Government as a Local Administrative Assistant and become the backbone of our community-focused operations. We're seeking a highly organized professional to support critical office functions in a fast-paced municipal environment. This role offers competitive compensation, comprehensive benefits, and the opportunity to directly impact Oakland's public services. If you thrive in collaborative settings and possess exceptional administrative prowess, we encourage you to apply and contribute to our city's mission of excellence.
Responsibilities
- Manage calendars, coordinate meetings, and arrange logistics for department heads
- Handle incoming communications including phone calls, emails, and public inquiries
- Prepare, edit, and distribute official documents, reports, and correspondence
- Maintain digital and physical filing systems with strict attention to confidentiality
- Process purchase orders, expense reports, and vendor invoices
- Coordinate office events and community outreach programs
- Support HR functions including onboarding and records management
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of administrative support experience in local government or municipal setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Knowledge of Oakland municipal processes preferred
- Valid California driver's license may be required