Job Description
Join our dynamic team as an Administrative Assistant at the City of Oakland! We're seeking a highly organized professional to provide essential office support across our municipal departments. This role is perfect for detail-oriented individuals who thrive in fast-paced environments and want to make a tangible impact on our community. Enjoy competitive benefits, professional development opportunities, and the chance to work in the heart of Oakland's civic hub.
Our ideal candidate brings exceptional communication skills and proficiency in office software to streamline operations and enhance departmental efficiency. If you're passionate about public service and possess strong administrative expertise, we encourage you to apply and become a vital part of Oakland's mission to deliver outstanding services to our residents.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings
- Process incoming communications (mail, email, phone calls) and route appropriately
- Maintain accurate digital and physical filing systems for departmental records
- Prepare, edit, and distribute official correspondence, reports, and presentations
- Assist with procurement processes, expense reports, and budget tracking
- Coordinate office logistics including supplies, equipment maintenance, and vendor relations
- Provide frontline reception support and serve as primary point of contact for visitors
- Collaborate with cross-functional teams on special projects and initiatives
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with database management and record-keeping systems
- Ability to multitask and prioritize in fast-paced settings
- Knowledge of Oakland municipal operations a plus