Job Description
Join the dynamic team at the City of San Jose as a Local Administrative Assistant! Perfect for career starters seeking flexible schedules with no prior experience required. We provide comprehensive training and a supportive environment where you'll develop essential administrative skills while serving our vibrant community. Enjoy competitive pay, health benefits, and opportunities for growth in a government setting.
Responsibilities
- Manage departmental calendars and coordinate scheduling for meetings and events
- Handle incoming communications including emails, phone calls, and walk-in inquiries
- Maintain accurate digital and physical filing systems for departmental records
- Assist with document preparation, formatting, and distribution
- Support procurement processes by processing purchase orders and expense reports
- Coordinate travel arrangements and logistics for staff
- Perform data entry and manage departmental databases
Qualifications
- No prior administrative experience required – training provided!
- High school diploma or equivalent (college coursework a plus)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Flexible availability including some evening/weekend hours
- Valid California Driver's License (for occasional errands)