Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Jacksonville, FL. This is an immediate opportunity for a dedicated professional to support our operations during the night shift. If you thrive in a quiet environment and excel at managing administrative tasks efficiently, we want to hear from you.
Role Overview
As an Administrative Assistant, you will be the backbone of our evening operations. You will be responsible for ensuring smooth workflow, managing communications, and maintaining accurate records while the rest of the office operates. This is a fantastic opportunity for those looking for a stable, full-time role with a competitive salary and a schedule that fits your lifestyle.
Why Choose Us?
- Immediate Hiring: Start your new career within days.
- Night Shift Schedule: 10:00 PM - 6:00 AM (Monday - Friday).
- Competitive Pay: $18.50 - $22.00 per hour based on experience.
- Modern Benefits: Health insurance, paid time off, and retirement plans.
Responsibilities
- Manage Communication: Handle incoming emails, phone calls, and overnight mail with professionalism and efficiency.
- Data Entry & Records: Update and maintain databases, spreadsheets, and filing systems with 100% accuracy.
- Scheduling: Manage calendars, coordinate meetings, and prepare room bookings for the following business day.
- Inventory Control: Monitor office supply levels and place orders as needed during off-hours.
- Report Generation: Compile end-of-shift reports and prepare documents for the morning shift handover.
- Vendor Coordination: Process invoices and handle basic vendor inquiries.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 2 years of administrative experience, preferably in a night shift or call center environment.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Reliability: Must be dependable and able to work a consistent night shift schedule.
- Communication: Excellent verbal and written communication skills.
- Attention to Detail: Strong ability to proofread and maintain data integrity.