Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in New York City. This role is perfect for individuals who thrive in a fast-paced environment and appreciate the flexibility of a night shift schedule. As a key member of our support staff, you will ensure smooth operations during our business hours, handling critical tasks with precision and professionalism.
Why Join Us?
- Flexible Schedule: Enjoy the work-life balance that comes with evening shifts.
- Modern Environment: Work in a collaborative, tech-forward office.
- Growth Opportunities: Clear pathways for career advancement within the company.
Responsibilities
- Manage and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Coordinate and schedule meetings, including booking conference rooms and sending calendar invites.
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite.
- Assist with basic bookkeeping tasks, such as expense reporting and invoice processing.
- Provide exceptional customer service to internal and external stakeholders.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience as an administrative assistant or in a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong typing speed and attention to detail.
- Ability to work independently and manage time effectively during night shifts.
- Excellent verbal and written communication skills.