Job Description
Join our dynamic municipal team as a Night Shift Administrative Assistant! We're seeking a detail-oriented professional to support critical city operations during overnight hours. This pivotal role ensures seamless administrative functions while maintaining exceptional service delivery to San Jose's diverse community. Enjoy competitive pay, comprehensive benefits, and the opportunity to make a tangible impact behind the scenes of America's 10th largest city.
Why You'll Love This Role:
- Work-life balance with predictable night shift schedule (10 PM - 6 AM)
- Direct contribution to city services and community well-being
- Growth opportunities within municipal government
- Inclusive workplace culture focused on employee development
Responsibilities
- Manage multi-departmental correspondence and document processing during overnight hours
- Coordinate emergency response communications and after-hours protocol implementation
- Maintain confidential records with HIPAA/FERPA compliance standards
- Schedule and prepare materials for pre-dawn municipal meetings and hearings
- Process payroll and procurement transactions for overnight operations
- Provide real-time administrative support to 24/7 city services
- Oversee facility access control and after-hours visitor management
- Generate daily operational reports for leadership review
Qualifications
- Minimum 2 years administrative support experience in government or regulated industries
- Proficiency in Microsoft Office Suite and municipal record-keeping systems
- Valid California driver's license with clean record
- Ability to obtain and maintain security clearance
- Exceptional written communication skills for official documentation
- Calm demeanor under pressure during emergency situations
- Associates degree in Public Administration or related field preferred
- Experience with after-hours scheduling and logistics coordination