Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Oakland Business Solutions! We're seeking a detail-oriented professional to support our 24/7 operations with exceptional administrative expertise. This flexible schedule role offers the perfect work-life balance for night owls, providing critical support during overnight hours. You'll be the backbone of our office, ensuring seamless operations while enjoying a quiet, focused work environment. We offer competitive compensation, comprehensive benefits, and a supportive culture that values your contributions. If you thrive in nighttime settings and excel at multitasking, apply today to become an integral part of our innovative team!
Responsibilities
- Manage and prioritize incoming communications (emails, calls, messages) during overnight hours
- Prepare and distribute confidential documents, reports, and correspondence
- Coordinate complex schedules, meetings, and travel arrangements across departments
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and payroll documentation efficiently
- Act as primary point of contact for emergency overnight support and escalations
- Support data entry, record-keeping, and inventory management tasks
- Collaborate with global teams across time zones using digital communication tools
Qualifications
- Minimum 2 years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities for professional correspondence
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Ability to work independently with minimal supervision during overnight shifts
- High attention to detail with proven accuracy in document processing
- Flexibility to adapt to changing priorities and urgent requests