Job Description
Join our dynamic team in Philadelphia as a Night Shift Administrative Assistant and become the backbone of our office operations! This full-time role offers a competitive salary and the opportunity to work in a fast-paced environment while supporting critical business functions. We're seeking a highly organized professional with exceptional communication skills to manage daily administrative tasks, coordinate schedules, and ensure seamless office support during evening hours. If you thrive in a nocturnal setting and excel at multitasking, this position is your gateway to career growth in the heart of Pennsylvania's business district.
Responsibilities
- Manage incoming communications via phone, email, and digital platforms during night shift hours
- Coordinate calendars, schedule appointments, and arrange logistics for executive teams
- Process confidential documents with strict attention to detail and compliance protocols
- Oversee office inventory, supply replenishment, and equipment maintenance
- Prepare and distribute daily reports, correspondence, and presentation materials
- Provide cross-departmental support during critical overnight operations
- Maintain digital filing systems and ensure data accuracy across platforms
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision during night shifts
- High school diploma or equivalent; Associate's degree preferred
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Flexibility to adapt to changing priorities and deadlines