Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Philadelphia! This pivotal role ensures seamless office operations during evening hours, supporting executives and departments with precision and professionalism. We offer a collaborative environment, competitive benefits, and opportunities for growth. If you thrive in fast-paced settings and excel at multitasking, apply today to become an essential part of our success story.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Process incoming communications including emails, calls, and correspondence with discretion
- Prepare and distribute confidential reports, presentations, and documentation
- Coordinate office logistics including inventory management, supply procurement, and vendor relations
- Support data entry, record maintenance, and document management systems
- Assist with payroll processing, expense reports, and financial documentation
- Act as primary point of contact for after-hours client and stakeholder communications
Qualifications
- Minimum 2 years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to work independently and prioritize tasks in dynamic settings
- Experience with office management software (e.g., Salesforce, Asana)
- Flexibility to work nights and occasional weekends as required
- Associate's degree or equivalent certification preferred